Scattered decisions
A trade-off made in a steering committee ends up in minutes, then in an email, then in a memo. Six months later, nobody knows who decided what, or on what date.
By trade Project management software for the public sector
Project management software for the public sector serves a project management team caught between two demands: reporting to the business departments, the services and elected officials, and holding to account the providers selected through public procurement. Local authorities, public bodies and administrations follow their committees, their decisions, their milestones and their staff's workload in it. pylotik brings these commitments together on a single data set, designed and hosted in France.
The problem
What makes a public project hard to follow.
The skills exist. What is missing is a shared record between those who commission, those who deliver and those who decide.
Providers followed from a distance
The contract holder sends its reports at its own pace, in its own format. The project team consolidates several providers by hand, and discovers a delay at the moment it becomes visible to elected officials.
Staff committed to several projects
The same staff carry the projects and the day-to-day service. Without a workload plan, the schedule promised to the business department ignores their other duties.
The tracking then ends up rebuilt in a spreadsheet and a slide deck before each committee. These documents can serve for presenting; they should not be the system of reference.
In practice
What pylotik brings to public project teams.
The services' business tools stay in place. Steering, committees and decisions rest on a reference data set.
Traced project governance
Agenda, minutes, decisions, actions and risks, shared or internal. The minutes are submitted to the client, who approves them, refuses them with a reason or asks for a correction.
Business departments as clients
A project run for a department, a service or a body of elected officials has an internal client, milestones and committees. See internal project management.
Providers in the same framework
You are the provider's client: its project is linked to yours, and you follow what concerns you without waiting for its report. See multi-project and multi-party management.
The contract and its payment dates
Fixed price, a milestone-based payment schedule; time and materials, a monthly schedule. Ordered, invoiced, paid and balance due are read by project. See project financial tracking.
The workload of staff
Workload plan, weekly time entry, weekly report, reviews and leave. Nobody is rated, nothing is scored. See team management.
Maintenance of delivered services
A system or service put into operation is tracked through a maintenance contract, with its period, its volume and its committee. See maintenance contract management.
When the public organization is itself a provider to another entity, that external client organization gets free access to what concerns it through the client portal. An internal client team takes a seat according to its role. This principle, one reference data set read by each party according to their rights, is that of operational commitment management. The full tour is on the product page.
The limits
What pylotik does not do for an administration.
Out of scope
No management of public procurement awards, procedures or tender documents. No public accounting, no budget commitment, no invoice issuing: pylotik connects to the ERP or the financial system, through a connector built to your needs, to send it billing orders. No management of mail or council deliberations. No public API and no SSO. Hosting is French, but it does not hold a trusted cloud qualification (cloud de confiance) issued by ANSSI.
Hosting and sovereignty questions are detailed on the French project management software page. To follow several contract holders on the same program, the comparison of multi-supplier project tools gives guidance, and the comparisons page places the other families of tools. Prices are public on the pricing page.
Frequently asked questions
What we are asked in the public sector.
How do I manage the providers of a public contract?
Each provider runs its own project, linked to yours with the Extended Project module from the Business tier. You follow its milestones and committees as the client; dependencies are watched, with no automatic recalculation of dates.
Where is the data hosted?
In France. pylotik is designed and hosted in France by orgatypik SAS, a publisher based in Toulouse. The hosting does not hold a trusted cloud qualification (cloud de confiance) issued by ANSSI.
Can we track a transformation program that groups several projects?
Yes. The portfolio view brings together the projects, their milestones, their workload and their committees. The projects of a single program can be linked to one another, one level deep.
Do elected officials or business departments get access?
Yes, as the internal client of the project. A client team internal to the organization takes a seat according to its role; free access is reserved for external client organizations.
Do you manage public procurement?
No. Consultation, bid analysis and award stay in your tools. pylotik comes in once the provider has been selected, to manage execution.
Next
Going further.
- Internal project management: when the client is a department or a service.
- French project management software: design, hosting and publisher.
- The multi-supplier comparison: following several contract holders on the same program.
- The product tour: projects, contracts, teams and finances in the same tool.